Re: [Fed-Talk] DoD Cloud storage?
Re: [Fed-Talk] DoD Cloud storage?
- Subject: Re: [Fed-Talk] DoD Cloud storage?
- From: "Miller, Timothy J." <email@hidden>
- Date: Thu, 02 Apr 2015 12:27:36 +0000
- Thread-topic: [Fed-Talk] DoD Cloud storage?
A unit Sharepoint--if you have it, and it's accessible from home--might work. Sharepoint's My Sites feature would be best if it's enabled (a "Personal" document library is created by default with a private ACL), but a unit site owner could create sub-sites for individuals--that's a lot of site management and ACLs to track, but if your unit is small and personnel churn is low it might be manageable. Note that Mac Office SharePoint integration does not currently work with PKI authentication.
Alternatively you can consider the Intelink set of services. Everyone associated with the DoD or IC has an account in Intelink, you just have to self-register. Access from home is allowed through the Intelink remote access portal. PKI and passwords are supported.
Within Intelink, I think you have a couple of options:
- Inteldocs. Every user gets a web-based storage space in Inteldocs. The issue with Inteldocs is that while everyone gets a home folder, home folders are world-readable by default. If your forms are unencrypted there's a PII issue. It is possible to modify a folder's ACL for privacy, but there's no way to set that as the default and each user has to manage their own.
- OneDrive. This is relatively new and I haven't played with it, but it's basically MS OneDrive for Business that came along with the last SharePoint updgrade. The web interface seems to work, but I haven't played around with any of the integration features yet. Given Intelshare's custom authentication handlers, I doubt the Mac Office OneDrive integration features would work right, but YMMV. It's not clear to me what the default ACLs are.
(The rules for IntelShare preclude private SharePoint sites, so I wouldn't use it for the SharePoint idea above.)
Another option would be for users to keep the files in Exchange, either mailed to oneself, attached to Draft messages, or attached to other messages (using the Edit action, you can add attachments to any message, including messages that aren't your own). This will naturally consume mail quota. However, Army is migrated to DoD Enterprise Email, which IIRC has large user mailbox quotas (comparatively speaking--my non-migrated AF contractor mailbox gets 90MB, but my DEE migrated SIPR mailbox gets 4GB) so this might be manageable.
HTH, HAND. :)
-- T
________________________________________
From: fed-talk-bounces+tmiller=email@hidden [fed-talk-bounces+tmiller=email@hidden] on behalf of Matthew Smith [email@hidden]
Sent: Wednesday, April 01, 2015 19:47
To: email@hidden
Subject: [Fed-Talk] DoD Cloud storage?
ALCON,
As many of you are probably aware, the Army recently changed from AKO Forms (using Lotus Forms software) to Adobe Forms. This is good in one way, which is that Mac users can use the free Adobe Reader to view and sign forms. However, it’s a step back because the AKO forms had a nifty little thing called “the repository” where it stored all your forms, allowed you to route them and keep records of it all. Without this, forms will be saved here there and everywhere on individuals’ hard drives, etc. I’m wondering if anybody knows if there is DoD-provided (or approved?) cloud storage for storing these documents. One necessary feature for my unit is accessibility from home computers, because our unit has way more soldiers than computers, and forms are often handled from home using CAC readers usually.
If anybody can point me towards information about DoD cloud storage our unit can use to store these forms which are no longer stored automatically by the AKO Forms repository, I would greatly appreciate it.
Yours,
SSG Matthew Smith
The United States Army Band “Pershing’s Own"
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