Re: Voting Time.. Food/Policy for WoDev event, August 7th 7-10pm
Re: Voting Time.. Food/Policy for WoDev event, August 7th 7-10pm
- Subject: Re: Voting Time.. Food/Policy for WoDev event, August 7th 7-10pm
- From: Chuck Hill <email@hidden>
- Date: Thu, 13 Jul 2006 20:52:42 -0700
On Jul 13, 2006, at 7:18 PM, Joe Little wrote:
See below for correction. I mistook the minimum requirements and got
clarification. 2 options at around $20/person total are listed below
On 7/13/06, Joe Little <email@hidden> wrote:
I've finally talked with the events coordinator at the Thirsty
Bear in
San Francisco. They close the main bars/etc at 10pm, so I am
scheduling 7-10pm.
Linked to you'll see the banquet food menu (cannot order
from dinner menu) and the policies.
The general deal is that the bar-tab minimum is $15/person, and thats
beyond the $125 for the bartender for the 3 hours. We have to give
them an updated head count by August 2nd, and at 50-persons now, they
expect $750. If we do not reach that on the bar tab, we will have to
make up the difference, so people had better drink up to compensate
for those water-only guests!
Sadly, they do have the food minimum, and the food is on one bill.
There is a $20/person food minimum, so we are looking at least at
ordering two of their dishes, and so the cost per person, at this
stage, is $15 + $20 = $35. I won't have to pay anything up front, but
I'll need to cover the food, bartender, gratuity (20% + 8% tax) and
any defiency at the end of the event. All combined, its $1750 before
grat/tax. Lovely, eh?
http://winterfell.stanford.edu/jlittle/thirstybear-food.pdf
http://winterfell.stanford.edu/jlittle/thirstybear-policy.pdf
Based on 50 guests
Option #1
$125/No host bar set-up fee
$15 per person/Bar tab minimum = $750
2 tapas platters of your choice (I recommended our Albondigas (spanish
meatballs) $75 & Patatas Pimenton (crispy red potatoes w/blue
cheese aioli
on the side) $80.
= $1030 = $20.60 per person
(tax and service charge are not included on the food, estimate =
$46.81)
Or
Option #2
$125/No host bar set-up of fee (no bar minimum)
$20 per person in food = $1000
= $1125 = $22.50 per person
(tax and service charge are not included on the food, estimate =
$302.00)
Considering the majority interest is in the bear/drinks, I think the
first option is more ideal. Everybody pays for their bear, and chips
in around $6.00 for the appetizers, but those appetizers won't "scale"
that well :)
I don't mess around with no bears. Beer on the other hand... ;-) I
recall there was a lot of food and snacks at the reception last year
so we are not likely to be hungry. The first option sounds good to
me too.
Chuck
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