Fwd: AUGD: Re: Suggestions on Meeting Places
Fwd: AUGD: Re: Suggestions on Meeting Places
- Subject: Fwd: AUGD: Re: Suggestions on Meeting Places
- From: Deborah Shadovitz <email@hidden>
- Date: Thu, 26 Apr 2007 22:23:05 -0700
The dilemma I am having is finding a suitable meeting place to hold
20-30 > people on a monthly basis. I've called the local
university only to find that > the library on campus doesn't have
meeting rooms for people of that size and > the Lafayette Parish
Library charges $25/meeting to use its facilities.
First, I'm glad to see a new group starting!
A lot of great suggestions, all based on first-hand experience, have
come up so far.
More suggestions:
Condos or some apt buildings have community rooms. Some of them are
terrific.
Businesses have meeting rooms. When my friend built an Ace Hardware
he put in a meeting room to help the neighborhood. (Maybe because
he'd seen me go thru location hunts. <g>)
Elks Club, etc.
Hospitals? I helped found a Toastmasters group that had 20 or so
people. One guy was a Dr so we got to use a room where staff ate
during the day but was not used at night.
On another note, here are a few things to check on:
Insurance: does the facility require you have some some. In CA, the
schools do.
Cleaning fees: are there any? What happens if there is damage. (Just
to play safe.)
Minimums: If you're using a restaurant they may be cool with you a
few times but will they decide it doesn't pay to have you? I have
never liked having a meeting of any type over a meal; can't enjoy the
food, can't focus on the topic, worry about my mac. Waiters in the
way of a speaker... If the place has a spare room and wants the good
will, that's cool. If it's meet here and eat here, be careful.
Closing time: Some places send the security or custodian home at 9,
or lock the parking lot, so be certain you can fit their schedule.
Neighbors - noise and parking issues. I have not seen this as a MUG
issue but for example, at the Marina yacht clubs here, they built
condos so close to the clubs that now doors must close (physically)
at 9:30. Or neighbors may not like your members talking on the
street. These things can be worked out. Just ask ahead of time to
avoid issues.
Parking: the reality, not what they tell you. Go to the location 1/2
hour before meeting start time and look at what's available. Then
look again at exactly the meeting start time, and 10 minutes before.
Read parking signs if it's that kind of a place.
Schedules: How far in advance can you book dates? Do they have the
right to cancel, and if so, when?
Traffic: can people make it to your location at your time?
Can guest speakers get to the meeting?
I'm sure there is more, but I can't think of any right now.
Bonuses: Can you put up a sign during the meeting? Do they have a
newsletter or website to help spread your word? Other great extras
are always nice.
-Deb
--
Deborah Shadovitz • <http://www.Shadovitz.com>
Mac|Life Contributing Editor
MacGathering™- <http://www.MacGathering.com>
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On the Air: Computer Wars Fridays on KSL & regularly on KNX Computer
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